Thirty eight planning department applicants from January through June of 2012 will receive a collective refund of up to $10,705 to be paid out of the county general fund contingency account. Last year, interim commissioner, Fred Messerle, acting as liaison to the department unilaterally ordered the planning director to cut research fees from $75 per hour to $60 causing the department to lose money. Last December, then planning director Patty Evernden raised the fees back to $75 after an email from County Treasurer Mary Barton warning, “…if the Board wants to maintain the current structure they’ll need to make your office whole by subsidizing your operations.”

Governments are not permitted to make a profit for providing services to the public and to protect the department from issuing refunds a policy was established to enable a fee reduction in the event budgeted fee structure was too high. On the planning department fee schedule is the following statement;

“The Board Liaison, in consultation with the Planning Department Director, has the authority to lower fees.”

Messerle evidently interpreted this to mean that he could simply lower fees without regard to whether the department was “making a profit” or not and believed that $15 per hour was being used for “savings” rather than fixed costs. In June, planning billed the county for $20,760 in lost fee revenue and now, because of a statute limiting fee changes within a one year period, to avoid potential liability board voted two to zero to refund those applicants paying the $75 instead of $60 out of the general fund. Main recused himself from the vote because he has two applications into the department and Messerle should also have recused himself leaving the board without a quorum.

Interim planning director, Jill Rolfe, prepared a cost analysis for the current fiscal year based upon last year’s actual costs and arrived at a fee figure of $75 per hour. So the department is right back where it started from and further, Messerle’s decision to lower fees cannot be justified on the basis of making a profit off the services provided. Rolfe did a comparison of ten other counties and even at the $75 rate Coos County was consistently lower. In short, Messerle made a $31,465 mistake and left the taxpayer to pick up the tab.

Today, the board agreed that planning fees will be reviewed and approved by the entire board twice a year.

Messerle’s own company and some of his campaign contributors benefited from the fee reduction but in an attempt to put the toothpaste back in the tube, Messerle acknowledged he had a conflict today by stating he would refund the department for his fee reduction in the form of a donation. For those who have filed ethics complaints this should add some fuel to the fire.

Still not addressed is the preferential treatment and $3,222.75 fee savings afforded to Michael and Linda Cole when Cam Parry, at the behest of Bill Grile, interceded on their behalf for a discrete parcel determination.